Complete estates management system for Universities, Campuses, Colleges and Schools

A complete platform to decrease your workload in managing staff at your education facility – may it be a school or University.

Choose MaintainPad to manage:

  • Estates assets (boilers, AC units, etc.),
  • Rotational Assets that are usually taken out on loan such as portable projectors, laptops),
  • ICT equipment maintenance,
  • Keys management,
  • Consumables inventory management,
  • Compliance and fire safety checks and a lot more.

Digital Job Sheets (Work Orders)

Generate, approve, delegate and track on-demand repair requests, scheduled and preventive maintenance work orders. Staff simply scan an asset’s QR tag or take a photo or video of the fault and submit from their smartphones, which then notifies the related facility manager or engineer.

Everything reported via the App is organised automatically in a simple to follow dashboard based on work order type and priority.

Planned, Preventative Maintenance for the Education facilities

Breakdowns happen, and unfortunately they almost always happen at a time when you need your assets the most. Preventative maintenance is the best way to ensure that everything in your premises keeps functioning. Once your asset is on MaintainPad, the system will do the job of reminding you to keep it serviced – that’s one thing off your mind, so you can do things that really matter to your facility.

MaintainPad also comes with Checkki, which you can use to assign digital checklists to your work orders. Now, nothing will get left out from your checks, just because the engineer or a contractor forgot a simple task.

Digital inspections and PDF reports

Digitalise inspections and generate PDF reports of completed checks or a summary of reports over a period of time with a simple application. Reports can be emailed to whoever needs them at the click of a button.

Record checks and risk assessments

Perform and record digital risk assessment and checklists effortlessly with MaintainPad. Divide cleaning tasks Into Daily, Weekly, Monthly, and Quarterly, e.g. wiping down kitchen surfaces, desks and mopping floors should be done daily, while jobs like deep cleaning carpets can be done quarterly.

 Add your custom checklists or use pre-built checklists such as:

  • COVID-19 cleaning,
  • Regular cleaning checklists,
  • Legionnaires checks,
  • Health and Safety checklists.

Train your maintenance staff to do checks while doing repairs consistently with videos and tasks lists. Assign checklists in work orders to ensure the best quality of work is done every time.

Geofencing for Universities

Geofencing is an innovative way to receive instance notifications around your premises and automate jobs reporting to the nearest staff members. They are immediately notified of alerts when they enter a selected zone.

Know what your students think about the lesson through our survey app

Let your students communicate honestly with you to identify areas for improvement. Surveys are anonymous and confidential.

An Ideal Asset Management software for Schools and University campuses

By tagging and scanning QR codes or RFID tags on your fixed and rotational assets, with our Asset Management App built into MaintainPad, you can manage:

  • Fixed estates assets, which include boiler, ACs, furniture, lighting, toilets, etc.
  • Rotational assets, which include laptops, projectors, tablets, etc.
  • ICT equipment management, including whiteboards, PCs, tablets, etc.
  • Engineers can check the asset’s repair history to analyse trends and keep stock.
  • Receive and send reminders when loaned equipment is not returned or to perform regular checks on laptops, tablets, etc.

      Keys Management

      Manage all keys for buildings, rooms and vehicles effectively and track them with QR code, GPS, Bluetooth or NFC tags. Keep digital track of which staff has returned the key, and who hasn’t. Automatic reminders will be sent to anyone who hasn’t returned the keys.

      Print your own QR codes

      Unlike other keys and asset management solutions, where you have to pay for the tags, with MaintainPad you will be provided with your own portable battery-powered Bluetooth QR code printer.

      Labels are heat, scratch and water-resistant and can be printed (and re-printed) in different sizes and colours to help you label your keys and assets. Why pay to buy tags when you can make your own?

      Or use RFID technology for surveys and inspections

      RFID tags linked to assets do not need to be scanned but are detected when walking within their operating range. The perfect solution for assets surveying or inventory checks as original and current inventory lists can be quickly and easily compared by the click of a button. Digital reports can also be generated automatically.

      Consumables Inventory Management for Schools and Universities

      Struggling to keep an exact track of how much consumable product you need?

      Consumables (such as toiletries, gloves, masks, binbags, cleaning equipment, etc.) can be frustrating to keep track but are a necessity for any Education faculty. MaintainPad will help keep track of them and once you go below a threshold, an automatic order can be placed. Now you never have to worry about overstocking or understocking.

      Staff simply scan a QR code and log stuff in and out, so you’re always aware of who took what out.

      HR, rota and attendance management made easy

      Increase accuracy of attendance using facial recognition technology within the organisation. Linked with attendance management, alerting, HR module, the system provides full control and complete visibility of people onsite.

      Monitor requests sent to colleagues

      With our You Do app:

      • Streamline communication when working in a team.
      • Send requests to your colleagues, e.g. a request to grab stationary from the store room.
      • Track what’s being done and by whom.
      • All meeting notes stored in the same place.

      Flexibility and Accessibility

      Once registered on a computer, MaintainPad can be used on any phone or tablet and can be easily and quickly accessed from anywhere.

      Data safety and security

      Choose MaintainPad and store your data, save and send documents safely securely in the Cloud:

      • Your data is encrypted between your devices and our servers.
      • All of our servers are ISO certified and GDPR compliant.
      • All your data is backed up on a regular basis.
      • Disaster recovery and business continuity to ensure your data’s safety.

      See how End-to-End Repair Management can help You.

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