The best Commercial building maintenance software

Here is a complete platform to help your office buildings along with managing staff. Choose MaintainPad for hassle-free building maintenance, asset tracking, rota management, and a lot more.

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Planned, Preventative Maintenance

Breakdowns happen, and they’re expensive to fix once they do. Having a system that can notify you to have your assets serviced regularly is a wise idea, before any issue surmounts, damages equipment and eventually hinders a smooth flow in your day to day operations.


This is where Maintainpad is your best friend. Once your asset is on Maintainpad, it will do the job of reminding you to keep it serviced – that’s one thing off your mind, so you can do things that really matter to your business.

Digital checks and PDF reports

Perform and record digital risk assessments, re-opening checks, COVID-19 cleaning and H&S checks to keep your customers safe. Automate checks and generate PDF reports or a summary of reports over a period of time with a simple application. Reports can include pictures as evidence.

Track all your keys

Manage your keys effectively and track them with QR code, GPS, Bluetooth or NFC tags. Stop losing keys or rescheduling contractors’ jobs with the help of text reminders when keys are not returned on time. Keep your properties and assets safe with GDPR compliant key tags showing no sensitive information to unregistered users.

Manage your assets

By tagging and scanning QR codes or RFID tags on your fixed assets, you and your customers can report faults and engineers can check the asset’s repair history to analyse trends and keep stock. Tag your rotational assets too to check what is due to be returned, receive and send reminders when loaned equipment is not returned or to perform regular checks on vehicles, ladders, etc. All information is stored efficiently in one place.

Print your own with QR codes

You will be provided with your own portable battery powered Bluetooth QR code printer. Labels are heat, scratch and water resistant and can be printed (and re-printed) in different sizes and colours to help you categorise your keys or assets.

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Or use RFID technology for surveys and inspections

RFID tags linked to assets do not need to be scanned but are detected when walking within their operating range. The perfect solution for assets surveying or property and buildings inventory checks as original and current inventory lists can be quickly and easily compared by the click of a button. Digital reports can also be generated automatically.

Unified Indoor Communication for Large Facilities

Geofencing is also an innovative way to receive instance notifications around your premises and automate jobs reporting to the nearest staff members. They are immediately notified of alerts when they enter a selected zone.

Switch to Digital Documents

Create your own digital forms: from suppliers’ contracts, to purchase orders, quotes, tenants’ requests and a lot more… your own HR forms and contracts too! Tenants or suppliers will no longer need to come to see you in your office to sign papers! Digital Documents are created and signed remotely by all in their own time. Copies and reminders are sent automatically.

Monitor requests sent to colleagues

Streamline communication when working in a team. Send requests to your colleagues or teams with just one click, check progresses and make sure they are not forgotten.

HR, rota and attendance management made easy

Gone are the days of signing paper forms and time sheets! Staff can now clock in and out with just a quick face scan. Their clocking times are automatically matched with their shifts. You can leave important notes or training reminders to your staff when they arrive.

Automatic scheduling

Create rotas, taking into account staff roles, availability and preferences. Rotas are rescheduled automatically if shifts are empty based on secondary roles. The system helps you track attendance records too.

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Flexibility and Accessibility

Once registered on a computer, MaintainPad can be used on any phone or tablet and can be easily and quickly accessed from anywhere.

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Data safety and security

Choose MaintainPad and store your data, save and send documents safely securely in the Cloud.

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