A Complete Property Maintenance Management System (CMMS)
MaintainPad is a Complete Maintenance Management System (CMMS) for lettings and property managers. Start with MaintainPad for hassle-free maintenance of rental properties, student housing or any HMO.
- 24/7 tenant repair reporting
- Inform landlords of repair requests and approve maintenance work from the app
- Find appropriate contractors to complete maintenance work and compare costing and availability in your area
- Save money on callouts by informing tenants of contractor ETAs and schedule someone to be in whilst work is being completed
- Collect tenant feedback and maintenance work completion evidence
- Asset Management and Keys Tracking
- Manage your property assets including their whereabouts, and general wear and tear using cutting-edge tracking technology
- Manage multiple properties? Manage your keys for each property using tracking technology, and protect your property and tenant safety
Asset management for properties and buildings
By tagging and scanning QR codes or RFID tags on your fixed and rotational assets, with our Asset Management App built into MaintainPad:
- You and your staff or tenants can report faults.
- Engineers can check the asset’s repair history to analyse trends and keep stock.
- You can tag your rotational assets too to check what is due to be returned.
- You receive and send reminders when loaned equipment is not returned or to perform regular checks on vehicles, ladders, etc.
Generate your own digital inspection reports
When you go in for a house inspection, use the in-app checklists to ensure you assess everything and attach evidence such as photos or videos. Digitise the inspections and generate PDF reports. Email anyone with a click of a button.
Notify tenants when to be in for repairs
Let your customers be notified via SMS text message of contractors’ ETA and track engineers in real-time to know when to be in. The app can help you allocate Work Orders and find out the best routes.
Super Easy Property Maintenance Management
Property Managers juggle many jobs, with repairs taking up a good portion of their time.
SmartWorkorders relieves the stress and hassle related to maintenance and can help create time to spend recruiting landlords and tenants on what would otherwise be spent contacting contractors or managing in-house repairs.
No More Missed Contractor Visits
This not only means your tenants are in the know, but it also:
- Saves you money on missed calls
- Saves you time on contractor call-outs
Collect feedback about your contractors
With our BeHeard App integrated into MaintainPad, You can find out which contractors are improving better and which ones need improvement.
Technical Guides for Engineers
Attach technical manuals or technical video guides for your engineers to get to the root of the problem faster.
Self Service Videos
Have your tenants tried turning it off and on again? Reduce the amount of un-necessary calls and emails coming to property managers.
- Tenants, when reporting a repair, are prompted to try fix it themselves first with the help of video usage guides
- If they are still unable to fix it, a suitable contractor can be called out to assist them
24/7 Report a Repair
Still getting disrupted by calls, emails and messages? Make yours and your tenant’s life easy when it comes to reporting a repair.
- Tenant’s report a needed repair by scanning an asset QR-code or uploading photo evidence from their mobile device
- The app then alerts you that a repair is needed, what it is, and then suggests the most relevant contractor to fix it
- When a repair is completed, the contractor can then upload their own photo evidence as proof of completion for you and your tenants to sign-off
Efficient route planning
Allow site engineers to plan an efficient route based on the allocated jobs. Our Delivity App keeps your site engineers organised and your informed of the engineer’s ETA.
Every Job Done Consistently Right
Easy Work Orders (Digital Job Sheets)
Print your own QR codes
Unlike other key management solutions, where you have to pay for the tags, with Maintainpad you will be provided with your own portable battery powered Bluetooth QR code printer.
Labels are heat, scratch and water resistant and can be printed (and re-printed) in different sizes and colours to help you label your keys and assets. Why pay to buying tags when you can make your own?
Keys tracking for properties
- Track them with QR code, Bluetooth or NFC tags.
- Stop losing keys or rescheduling appointments and contractors’ jobs with the help of text reminders when keys are not returned on time.
- Keep your properties safe with GDPR compliant key tags showing no personal information to unregistered users.
Accurate Reporting from Tenants
Does the reported issue need a site visit? Empower tenants to take photos of issues, attach videos to their repair requests so you and your repair management team can assess the nature of the issue and take relevant tools and parts with them saving everyone’s time.
- A great tool for managers who manage large numbers of properties like student accomidations or housing
- Helps you prioritise what to fix and when – if something isn’t urgent, you don’t need to be spending money to bring out contractors if it can be fixed by tenants
Switch to eTenancies
Create your own eTenancies, application or referencing forms, landlord contracts and enquiries forms to link to your website, all tailored to your needs. Use technology to ensure social distancing: customers will no longer need to come to see you in your office to sign papers! Digital Documents are created and signed remotely by all tenants in their own time. Copies and reminders are sent automatically. (Coming soon)
Repair management made easy, and time and cost efficient
- Tenants report repairs anytime; adding photos or videos of the issue.
- Property Managers don’t chase Landlords or Contractors – the app does. Repairs can be tendered out to contractors via the App.
- Landlords approve them by just clicking a button.
- Everyone receives an update with photo evidence when the issue is resolved.
Data safety and security
Choose MaintainPad and store your data, save and send documents safely securely in the Cloud:
- Your data is encrypted between your devices and our servers.
- All of our servers are ISO certified and GDPR compliant.
- All your data is backed up on a regular basis.
- Disaster recovery and business continuity to ensure your data’s safety.
See how End-to-End Repair Management can help You.
Want a personalised quote?
Our unique pricing calculator can work out the best price for you
MaintainPad in other sectors
Buildings & Facilities
Hospitality
Better maintain your assets, manage asset repair history including delivery vehicles.
Banking
Manufacturing
Airports and Aviation
Healthcare
Retail
Education
Textile
Take full control of assets and equipment within your factory operations. Know when to carry out economical repair or replacement of your equipment.
Engineering
Oil & Gas
Property Management
Perfect for property managers who want to improve their business efficiency. Manage contractors, track keys with QR codes and create electronic Tenancy Agreements.