Organise your keys and know who has them
Managing keys can be hard. If you are tired of losing keys, of reputation-damaging lock replacements or embarrassing mistakes, we can provide the perfect solution and save you time and money. Our Keys Management App helps you to organise
Assign QR codes to your keys
Each key will be assigned a QR code, which will be printed and fixed on the key tag. These will tell you what each key opens.
Print your own key tags
You will be provided with your own QR code printer to print (and reprint) your own key tags. We do not charge for your key tags.
Scan your keys in and out
Registered users scan their keys out from the App when using them. You will always know where all your keys are and who is accountable for them by simply checking the App. Keys are signed for digitally and allocated until re-scanned on return.
Automatic SMS and email reminders when keys are not returned
Our Keys Management App sends automatic notifications via SMS text messages or emails if keys have not been returned on time. You can also decide who receives them: it could be the key taker, their manager, both or the whole team.
No more missed appointments
Our Keys Management App will help you make sure you will always have the right key ready when needed. Stop turning the repairman, cleaning staff or customers away because the key to open the door has been lost or misplaced.
GDPR compliant key tags
Protect your customers’ data with GDPR-compliant key tags. Your properties are safe even if keys are lost and found by unregistered users. If they scan a lost key, the QR code never shows any personal information but just who key needs to be returned to and how to contact them. You can choose to be notified of any unregistered users’ activity.
Boost your reputation and customers’ satisfaction
Lost keys and lock replacements do not only cost you time and money, but also your reputation. Choose our App and show your customers you are reliable and are taking all the necessary steps to ensure maximum safety and security.
Check in and out from any device
Once registered on a computer, keys can be scanned in and out with any ordinary tablet or phone.
Check in and out from anywhere
As our apps are Cloud-based, you can use them from anywhere, not just the office. Use our Keys Management App from wherever your business takes you and scan your keys in and out with any device using Android or iOS.
Go paperless
Managing your records on paper is a time-consuming task. Our App saves you time, storage space and money, and it helps you ensure information is always up-to-date to avoid mistakes.
R&D
As an award-winning innovation company, we want to work with you to research the best way to overcome the specific challenges you are facing. If QR code key tags don’t work for your business, we are happy to implement other technologies, for example Bluetooth, GPS or NFC.
Who is Keys Management for?
Offices, Properties & Buildings
Keep track of assets within managed properties. Where all the equipment is installed or who has signed out what tools. Users report repairs easily 24/7 scanning QR code.
Calculate asset value & depreciation, manage asset repair history including company vehicles.
Calculate asset value & depreciation, manage asset repair history including company vehicles.
Catering & Food Manufacturing
Better maintain your Food Processing and Cooking equipment. Keep on top of the regular checks, repairs and compliance checks.
Calculate asset value & depreciation, manage asset repair history including delivery vehicles.
Calculate asset value & depreciation, manage asset repair history including delivery vehicles.
Factories, Warehouses & Manufacturing
Take full control of assets and equipment within your factory operation. Know when to carry out economical repair or replacement of your equipment.
Calculate asset value & depreciation of each asset, maintain warranties & repair history including parts replaced.
Calculate asset value & depreciation of each asset, maintain warranties & repair history including parts replaced.
Aviation and Airports
Keep track of your parts, equipments and assets. Where all the equipment is installed or who has signed out what asset. Allow staff to report repairs by scanning a QR Code.
Calculate asset value & depreciation, manage asset repair history and allocated teams to each asset.
Calculate asset value & depreciation, manage asset repair history and allocated teams to each asset.
Our Pricing
Our pricing can be customised to your business’s specific needs. We offer subscriptions to individual apps and packages tailored for different sectors.
Monthly Subscription
£ 35/per Month
- Subscribe now and start using our Keys Management app
- Prices start from £35 per month for up to 100 keys
- Setup fees apply
Annual Upfront Fee
£ 99/per Month
- You can choose your preferred payment schedule
- Pay upfront and save 15% on your 12-month subscription
- Contact us to start saving
Free Trial
£199/per Month
- Take advantage of our trial period
- The first 30 days are free
- Get in touch for any specific requirements
Keys Management works well with these Apps
MaintainPad
For companies which deal with properties, from letting agents to large factories.
Use Smart Orders to organise repairs and Enhanced Checklists to ensure they are done correctly with all the information is collected.
Use Smart Orders to organise repairs and Enhanced Checklists to ensure they are done correctly with all the information is collected.
Smart Workorders
An intuitive CMMS for reporting jobs, finding the appropriate staff, and making sure that they are done well.
Checkki
Doing surveys, collecting information, carrying out a risk assessment, or simply checking quality against standards? Checkki is for you.
Stock Control
Be in control of your inventory. Track incoming orders, outgoing items and never run out of stock again.